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Complete Guide To Google Suite For Businesses

Originally released 12 years ago as “Google Apps For Your Domain” before being rebranded to G Suite, Google Suite is a cloud-based productivity platform that includes a variety of tools and applications. The suite is available for free to consumers, but businesses have to pay for enterprise features such as a custom email domain and unlimited cloud storage. These tools can be used for a variety of tasks, from managing email and scheduling appointments to creating documents and presentations. Additionally, the G Suite Marketplace offers a range of third-party applications that businesses can use as part of their suite of tools. While there is a cost for businesses to use the enterprise features of G Suite, the investment can be well worth it in terms of the benefits it can provide. Read on to learn more about the G suite products that are useful to businesses.

1. Gmail

Do you need reliable, feature-rich email software for your business? Look no further than Gmail. It is the email software of choice for over 1.5 billion users worldwide, as of 2019. With a G Suite plan, businesses enjoy 30GB of storage space, custom company email addresses, unlimited Google Group email addresses, 24/7 phone and email support, and compatible add-ons available through the G Suite Marketplace. Gmail is the perfect solution for businesses of all sizes. Whether you have a small team or a large enterprise, Gmail has the features and flexibility you need to stay connected and productive.

2. Google Drive

If you’re looking for a cloud storage platform that is both powerful and user-friendly, Google Drive is the answer. Drive supports collaboration across your entire organisation and offers a variety of features that are sure to meet your needs. With 30GB, 1TB, or unlimited storage options per user depending on your business’ G Suite plan, you can rest assured that all of your content will be well taken care of. With its audit and reporting insights, you can keep track of your Drive content with ease too

3. Google Docs, Sheets & Slides

Google Docs, Google Sheets, and Google Slides are the G Suite word processor, spreadsheet, and presentation programs, respectively. 

Google Docs is a versatile tool that can be used for everything from writing a letter to creating a complex research paper. Docs has all of the features one would expect from a word processing program, such as font and paragraph formatting options, spell check, and the ability to insert images and tables. In addition, users can take advantage of advanced features such as linking to other documents, adding footnotes and citations, and creating charts and graphs.

Google Sheets is a powerful spreadsheet program that can be used for everything from tracking inventory to analysing data. Sheets offers all of the features one would expect from a spreadsheet program, such as the ability to create formulas, insert charts and graphs, and sort data. In addition, Sheets provides users with powerful data analysis tools, such as pivot tables and conditional formatting. 

Google Slides is a versatile presentation program that can be used for everything from creating a basic slideshow to designing a complex sales deck for businesses. Slides offers all of the features one would expect from a presentation program, such as the ability to add images, videos, and transitions. In addition, users can take advantage of advanced features such as animation and video conferencing.

4. Forms

If you’re looking for an easy and efficient way to collect data as a business, Google Forms is the perfect solution. With this powerful G Suite tool, you can create custom surveys or quizzes and send them to respondents with just a few clicks. All the data you collect will be automatically stored in Google Sheets, so you can easily track and analyse it. Forms is also great for real-time collaboration – multiple users can work on a form at the same time, and all changes will be saved automatically. Plus, with the ability to create templates, you can save even more time when creating new forms. Whether you need to gather feedback from customers or simply want to conduct a quick survey, Google Forms is the perfect tool for the job.

5. Calendar

Google Calendar is the G Suite online calendar that integrates with Gmail to manage schedules, appointments, meetings and tasks (via Google Tasks). With a G Suite plan, businesses enjoy smart scheduling (where employees can see open windows of time on coworkers’ calendars), calendars for Google Groups, calendars for meeting rooms and shared resources, public calendars so customers can view company events, and easy migration from external calendars (e.g. iCal, Outlook, or Exchange).

6. Sites

Google Sites is the perfect platform for creating beautiful, functional websites with no design or coding skills required. With a variety of pre-made templates and easy publishing options, it’s easy to create a website for any purpose, whether it’s a landing page, project site, or internal information hub. Sit back and let Google Sites do all the work while you focus on your message.

7. Hangouts

Google Hangouts is the perfect communication and messaging tool for businesses large and small. With its easy-to-use interface, Hangouts supports text, voice, and video conversations with up to 25 participants simultaneously. What’s more, its integration with G Suite Calendar makes it a breeze to schedule and keep track of important meetings and events. And for businesses that need a little extra help staying organised, Hangouts comes with powerful administrative controls that allow you to customise the way your team communicates.

8. Keep

Keep your notes organised, saved, and accessible with Google Keep. With Keep, you can create memos, lists, images, and voice notes that are available on multiple devices. You can also share your notes with others for easy collaboration. Keep is the perfect note-taking tool for businesses that want to improve their productivity and efficiency. With a G Suite plan, businesses enjoy a seamless integration with Google Docs among other perks. Get started with Keep today to streamline your business’ workflow.

Make Full Use Of Google Suite Products With @ASK Training

If you want your team to be able to use all of the features of Google Suite, or if you are looking for a more comprehensive training on IT and computer courses in Singapore such as our ICDL Collaboration (Cloud Computing & Google Apps) course, be sure to contact @ASK Training today. We offer a wide range of basic computer literacy courses that will fit your needs, and our team is passionate about helping you or your staff learn new skills and grow your career.

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