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Best Tips On How To Use Excel Effectively At Work

Are you looking for ways to improve your productivity at work? If so, you may want to take a closer look at Microsoft Excel. Excel is a powerful tool that can help you get more done in less time when used effectively in the workplace. Whether you’re just starting out in your career or you’ve been working for a while, it’s important to know how to use Excel well. This software is widely used in businesses across the world, so it’s essential to be skilled in it. If you are looking to move up the corporate ladder, then it is important to know how to use Excel to its fullest potential. As a leading Singapore Workforce Skills Qualification (WSQ) advanced Excel skills course provider, @ASK Training is well-equipped to share some of the best tips on how to use Excel effectively at work. Keep reading to learn more.

 

1. Create PivotTables

 

PivotTables can help you summarise, analyse, explore, and present data. PivotCharts are visualisations of the data in a PivotTable. Their ability to help you see comparisons, patterns, and trends more easily helps users make informed choices through the organisation of critical data in your business. It allows users to connect to external data sources such as SQL Server tables, SQL Server Analysis Services cubes, XML files and Access databases to construct PivotTables, or make use of current PivotTables to set up new tables.

 

A PivotTable is a way to quickly understand large amounts of data. You can use a PivotTable to analyse different parts of data. A PivotTable is especially designed for:

 

  • Querying massive chunks of data in user-friendly ways
  • Expanding and collapsing levels of data to see the most useful information or areas of interest
  • Drilling down into details from summary data
  • Pivoting (changing rows and columns) to see different summaries of the source data
  • Filtering, sorting, grouping, and conditionally formatting the most useful subset of data so you can focus on what you want
  • Presenting concise, attractive, and annotated online or printed reports

 

If you need more guidance, consider joining our Microsoft Excel: 99 Pro Hacks and Tips course now.

 

2. Organise Data With Quick Analysis Tools

 

The Microsoft Quick Analysis tool is a versatile feature that allows you to quickly analyse your data. You can use it to calculate row and column totals, and apply conditional formatting. With it, you can also add tables, charts, and sparklines instantly. One unique feature of the tool is that it changes its tool suggestions based on the type of data you select. It also offers a quick preview of the tools you are going to use. There are options for 5 categories including Formatting, Charts, Totals, Tables, and Sparklines. You’ll be surprised to find that the Quick Analysis tool is not in the Excel ribbon menu. It’s actually a small icon that will show up whenever you select a range of data. You can also use the shortcut “Ctrl+Q” after selecting a data range to access it. For more tips on how to utilise it, consider joining a Microsoft Excel training to learn more in-depth ways to use it to your advantage.

 

3. Create Charts With Ease With Recommended Charts

 

When you are looking at charts in Excel and find it hard to decide which one is right for your needs, then you can attempt the Recommended Charts feature on the Insert tab. It will analyse your data and make suggestions of which charts are suitable for the data you wish to present. Undoubtedly, this is the one of the most useful and automatic data analysis functionality in Excel. When you don’t know which chart you should use, you can take advantage of this option in Excel. You just need to select the data and click on Recommended Chart. To find this option: Go to the Insert tab > In the Charts group, find Recommended Charts

 

Excel In The Office With @ASK Training

 

If you want to learn more tips and tricks for Microsoft Excel, we recommend joining a professional course by best-in-class corporate training and development providers in Singapore such as @ASK Training. Our experts will teach you how to work with data in a more efficient way so that you can save time and get your work done faster. In addition, the skills learned in this course could help increase your productivity at work and give you an edge over your competition. Register now and join us for an exciting journey into the world of Excel.

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